6/8/2023

CHARM CITY VOLLEYBALL FOUNDATION INC.

BOARD MEETING 6/8/23 | MINUTES

Teams | START TIME: 6:30 PM | END TIME: 8:30 PM

BOARD ATTENDEES

Chris Wulin, President/Co-Treasurer

Julian Chun, Vice President / Co-Treasurer

David Chang, Director of Players

Edgar Rosas, Director of Communications / Secretary

Raymond Corbin, Director of Tournaments

GUEST ATTENDEES

Reno (Sunday Coordinator)

Chase

OFFICER / DEPARTMENT REPORTS

President/Co-Treasurer – Chris
  • Any status reports / Updates: No
  • Finances:
    • Checking Balance: $12046.67
    • Venmo: $0
    • Cash: $50
    • PayPal: $2081.41
    • Edward Jones: $TBD
  • Taxes: Julian – Complete
Vice President / Treasurer – Julian
  • Any status reports / Updates: No
Director of Players – David
  • Any status reports / Updates: No
Director of Communications – Edgar
  • Any status reports / Updates: No
Director of Tournaments – Ray
  • Any status reports / Updates: Discussed below

OLD BUSINESS AGENDA TOPICS

Action Items Assigned To Deadline Status
—– TBD
—- TBD

NEW BUSINESS AGENDA TOPICS

Topic: General Presenter:  

1. Stonewall – do introductions

Votes Yes No
Action Items Assigned To Deadline
Introductions to Stonewall Chris 7/14
Topic: Elections Presenter:  
  1. Need to post for available positions.
  2. Validate the order/timeline
    1. Announce positions tomorrow: 1 week.
    2. Open votes next Friday 6/16
  3. Create elections@charmcityvolleyball.org
Votes Yes No
n/a
Action Items Assigned To Deadline
Eddy to post open positions and process Eddy 6/12
Create elections@charmcityvolleyball.org Ray 6/10
Topic: Social Play Presenter:  
  1. Move to outdoors 6/21
  2. Concerns about turnout as there is a competing league at MDJR.
Votes Yes No
Action Items Assigned To Deadline
Topic: Competitive Play Presenter:  
  1. Sundays was a success. 3 Teams each week.
  2. Will try adhoc Sundays for summer.
  3. Reevaluate in Fall
Votes Yes No
Action Items Assigned To Deadline
Topic: Tournaments Presenter:  
  1. Virginia Beach
    1. C: 0 B: 6 BB: 6 A: 2 (5 have verbally shown interest as captains)
      1. Julian working on C signups – 4 have shown interest
    2. Getting beach permits for beach event – need items purchased
    3. Eddy working on Registration event @ Cactus
    4. Drink holders in swag bags? Koozies
    5. Friday social at beach happening
    6. Julian/Sam/Lew are volunteers. Need 1 more
    7. Insurance is covered by organization
  2. Philly
    1. No reply really from facility. Will reach out again. Looking at October or Spring. Will reach out one more time.
  3. Baltimore
    1. RPCS confirmed dates. Will reach out to Gillman and Loyola to match dates up. David reaching out to coach for gillman.
  4. 1 day tournaments
    1. Outdoor: Investigate Summer
    2. Indoor: March

Votes Yes No
Action Items Assigned To Deadline
Topic: Pride Presenter:  
  1. Parade/Block party paid for
  2. Need a QR Code
  3. NO BEADS!!!
  4. New tank tops for pride – QR Code
    1. Eddy will give details for QR – Nightmare Graphics
  5. Signup link needed
  6. Eddy checking into shirts.
  7. Vote for budget below.

Votes Yes No
Budget for Pride: $1250 ($450 is spent on parade/block. $120 for tent??) Ray/David/Chris/Eddy
Action Items Assigned To Deadline

Pride 2023 Parade Sign Up

Join CCVB in the Baltimore 2023 Pride Parade on 6/24!

For those marching with CCVB in Baltimore Pride ’23 a CCVB shirt will be given.

These shirts are training tank material and run a little small. Please make sure to select the right size and color preference you would like. Multiples of each size/color have been pre-ordered. Priority for color/size will be given by first registered.

For those not marching, or want extras, the cost is $20/each. You can purchase them here: Pride 2023 SWAG Order

Design is not 100% finalized by vendor, but will be similar to above mockups.

Pride 2023 SWAG Order

Get your CCVB Pride 2023 SWAG Order!

For those marching with CCVB in Baltimore Pride ’23, there is no cost or need to order..

Each tank top is $20.

These are training tank material.

Please make sure to select the right size’s and color’s you would like. TRAINING TANKS RUN A LITTLE SMALL.

Various sizes have been ordered. Priority will be given to parade marchers, followed by orders. Supplemental orders may arrive after shortly after pride. Tanks can be picked up at social or competitive play.

Design is not 100% finalized by vendor, but will be similar to above mockups.

Pride 2023 Sign-up

Beach Bash! 3: C Division

Charm City Beach Bash! 3

C Division Information Page

Intro

Charm City Beach Bash is excited to announce the inclusion of a C Division in our volleyball tournament. Even if you've never played a tournament before now's the time to get your feet wet and join us!  The Beach Bash planning committee and other volunteers are committed to guiding players and teams through the entire experience smoothly. 

*Although Beach Bash is affiliated with NAGVA, this division of the tournament is not officially a sanctioned NAGVA event, it will closely follow the national organization’s rules and regulations, however this enables us to be a bit more flexible and allow more hands-on support. The tournament weekend will feature traditional NAGVA divisions (B/BB/A1) in addition to the C division program.

Contacts

If you have any questions about the process, please reach out and we are happy to assist.

Julian Chun, Registrar: registrar@charmcityvolleyball.org

Raymond Corbin, Tournament Director: director@charmcityvolleyball.org

Tournament Details

See main tournament page for most up to date information. https://charmcityvolleyball.org/beachbash/

Here you will find information about Host Hotels, Facilities, and Social Events.

Also please join our Facebook Event page as communications will be posted there as well. https://www.facebook.com/events/1602511743593044

Registration Process

The Registration Fee is $450 per team if paid by 6/23, and $525 if by 8/4. Team fees cover 7 players, any team with more than 7 players on their roster will need to pay an additional player fee of $50 per player. 

Registration spots are confirmed once team fees have been paid.

Teams will need to complete the following sections on this page.

  1. Team Registration
  2. Team Payment
  3. Roster submission, at least 2 weeks before tournament date.

Register

Payment


Team Fee
Division
Team City and Team Name




Rosters

Download Roster Form and fill out completely: Roster Form

Email completed form to registrar@charmcityvolleyball.org

Registered Teams

Registered

  • Baltimore: I’d Hit That
  • New York: Bumping Uglies

Confirmed

  • Washington DC Team
  • Milwaukee Mini Puffs
  • Pittsburgh Ball Too Well (Taylor’s Version
  • Washington D.C. Juicy
  • New York ‘Team”

Tournament Format/Rules of Play

A more robust Tournament Guide including Rules, Regulations, and Schedule of Events will be released closer to the tournament. Generally here is a list of rules and format you should be familiar with:

  1. Format:
    1. Saturday will consist of Pool Play:
      1. You will play 4 matches, and perform referee duties for 2 matches 
    2. Sunday is a double elimination tournament 
      1. You will play until you lose in both the winner’s bracket and the challenger’s bracket.  Teams will be expected to perform referee duties based on their seed
  2. We will closely follow the USAV Rules of Play consistent with C Level of Play
    1. Per the 2016 NAGVA Annual Meeting, NAGVA has adopted all of the USAV Rule Changes, except for pursuit. In NAGVA, there is no pursuit across the other court for a ball. NO touching of any part of the net (bottom or top) while a player is in motion
  3. Players must be 18 years or older. You must provide a government-issued photo identification
  4. All players will be required to have a number on their shirt/jersey
  5. Teams will be expected to follow USAV rotation and substitution rules on the court
    1. Teams are not required to run a specific offense (e.g., 6-2, 5-1, 4-2), but need to be in legal formation before the ball is served
  6. All players will be expected to be at a skill level that is consistent with a NAGVA rating lower than B
    1. You can assess a player’s skill level by considering a variety of factors.
      1. Performance in your local league
      2. In NAGVA, skill performance is measured by consistency, control, and successful execution on the ability to Serve, Pass, Set, Hit, and/or Block
      3. A higher rating means higher frequency and successful execution of multiple skills
    2. Tournament coordinators reserve the right to remove a player or a team from the tournament if they are deemed to be playing well below their skill level or are in excess of volleyball skill set relative for the C division
    3. If you are having a hard time determining a player’s skill level please reach out to tournament organizers for questions

Refereeing

Assessing skill level and determining faults will be an ongoing conversation given not every person is at the same level of proper technique proficiency or the same awareness of court rules and definitions.  Referees will focus on the skill-based criteria discussed below along with basic court rules such as in and out of bounds. For general reference, NAGVA adopts USAV style rules and Beach Bash will mirror this adoption and will focus on the following list below. The tournament organizers can help provide more context around these definitions. The intent is for education, the goal is to learn during the tournament.  

  1. Safety is priority 
  2. No pursuit 
  3. Illegal starting serve/receive formation 
  4. Back row attack violation
    1. A back row player shall not: participate in a completed block; attack a ball which is completely above the height of the net while positioned on or in front of the attack line or its out-of-bounds extension; or in the air having left the floor on or in front of the attack line or its out-of-bounds
  5. Net touch violations 
    1. No touching of any part of the net (bottom or top) while a player is in motion
  6. Judgment Calls
    1. Double Contact Violation
      1. A player cannot contact the ball twice in a row (consecutively).  This will result in a double contact violation  
      2. For players that set the ball intending to use simultaneous hand contact, there will be leniency on the call of double contact
    2. Lifts/Carry Violation
      1. A lift/carry violation is when a ball is caught or thrown without any rebound
      2. Examples of this type of ball possession
        1. A player catches the ball and throws the ball while receiving the ball
        2. A player catches the ball with one hand above the net and uses it to directionally place the ball also known as catch and release
    3. Center Line Violation 
      1. A centerline violation occurs whenever a player illegally crosses their hands or feet over the centerline. Crossing one’s hands over the centerline is legal in most cases, except when it occurs before or during an opponent’s attack hit or when it interferes with the opposing team’s play
      2. Examples
        1. If any part of your body is across the center line (even partially), it is a violation if there is interference with the opponent
        2. If your entire hand, entire foot or any other part of your body is over the line, it is a violation if the action presents a safety hazard – usually if there is an opponent in the vicinity (especially if jumping is involved), it’ll be considered a safety hazard

CHARM CITY VOLLEYBALL FOUNDATION INC.

BOARD MEETING 6/10/22 | MINUTES

 
 

Teams | START TIME: 6:00 PM | END TIME: 8:30 PM

 
 

BOARD ATTENDEES

 
 

Chris Wulin, President/Co-Treasurer

Julian Chun, Vice President / Co-Treasurer

David Chang, Director of Players

Edgar Rosas, Director of Communications / Secretary

Raymond Corbin, Director of Tournaments

GUEST ATTENDEES

 
 

GUEST1

 
 

OFFICER / DEPARTMENT REPORTS

President/Co-Treasurer – Chris

  • Any status reports / Updates: No
  • Taxes by end of June.

Vice President / Treasurer – Julian

  • Any status reports / Updates: No

Director of Players – David

  • Any status reports / Updates: No

Director of Communications – Edgar

  • Any status reports / Updates: No

Director of Tournaments – Ray

  • Any status reports / Updates: Discussed below

  

OLD BUSINESS AGENDA TOPICS

Action Items

Assigned To

Deadline

Status

Get Loyola Contract

Chris

TBD

Did not renew because of low turnout.

Marketing / Events after Saturday Play

Eddy

TBD

Did not renew because of low turnout.

Follow-up with school

Chris

1/31

Did not renew because of low turnout.

Follow-up with Sunday Facility

David

1/31

Not complete – Readdress

Find skills clinic runner

Chris

TBD

No Facility

Outreach to former players after contracts + new recruits

David

TBD

No Facility

Baltimore Facility

Ray

  

No space

Julian to followup with Annapolis and MDJR

Julian

  

Went to Annapolis

Eddy to work with his committee to come back with a plan

Eddy

  

Not complete – Readdress at next meeting

Chris and Julian will look into filing taxes.

  

  

Not complete

 
 

 
 

NEW BUSINESS AGENDA TOPICS

 
 

 
 

Topic:

Virginia Beach

Presenter:

  

 
 

  1. 12B 4BB signed up
  2. Refs getting allocated. Requested 12
  3. Wood court side – 24cts
  4. 2 Hotel contracts in place. Holiday Inn DoubleTree
  5. Awards arrive early august.
  6. Volunteers (Ian & Kainoa) + Chris and Lew
  7. Social Events
    1. Friday Day: Beach Social Play – Talk to tidewater. Bring our own nets as backup.
    2. Registration: Cactus – Eddy spoke to Cactus. They are moving locations at some point, but we will be able to use one of the facilities.
    3. Saturday Day: Coordinate a spot on beach post pool play
    4. Seeding Party: Looking into pool/venues. Will work with visitor bureau.
    5. Sunday Closing Party: ??? Cactus – no Bingo! – Underwear charity need to know in advanced
    6. Themes??

 
 

Votes

Yes

No

  

  

  

 
 

Action Items

Assigned To

Deadline

Evaluate swag (Fanny pack?)

  

  

Chris needs to pay facility!

Chris

6/12/2022

Eddy provide update for social activities

Eddy

6/30/2022

 
 

 
 

 
 

 

Topic:

Saturday Play

Presenter:

  

 
 

  1. Want to try returning to play on Saturdays

 
 

Votes

Yes

No

  

  

  

 
 

Action Items

Assigned To

Deadline

Check with Facilities (Loyola?)

Chris

6/15

  

  

  

 
 

 
 

Topic:

Sunday Play

Presenter:

  

 
 

  1. Want to try resuming Sundays in July
  2. Player outreach?

 
 

 
 

Votes

Yes

No

  

  

  

 
 

Action Items

Assigned To

Deadline

Check with facilities (MDJR) for July?

David/Phuoc

6/24

  

  

  

 
 

 
 

Topic:

Social/Outdoor Transition

Presenter:

  

 
 

  1. Transitions 6/15 – Patterson Park
  2. Coordinate daily to bring nets back to Chris

 
 

Votes

Yes

No

  

  

  

 
 

Action Items

Assigned To

Deadline

Gather/account for nets / Beach conversion

Chris

6/13

Account for Volleyballs

Chris

  

  

  

  

 
 

 
 

 
 

Topic:

Pride

Presenter:

  

 
 

  1. Fees are paid
  2. Cooler for Saturday
  3. Music for table

 
 

 
 

Votes

Yes

No

  

  

  

 
 

Action Items

Assigned To

Deadline

Create QR Code

Ray

  

Booth volunteers?

Chris

  

  

  

  

 
 

 
 

 
 

Topic:

Bay Classic

Presenter:

  

 
 

  1. Only 2 BB signed up, 5 B teams.

 
 

Votes

Yes

No

  

  

  

 
 

Action Items

Assigned To

Deadline

  

  

  

  

  

  

 

2/4/2023

CHARM CITY VOLLEYBALL FOUNDATION INC.

BOARD MEETING 2/4/23 | MINUTES

Teams | START TIME: 4:00 PM | END TIME: 6:00 PM

BOARD ATTENDEES

Chris Wulin, President/Co-Treasurer

Julian Chun, Vice President / Co-Treasurer

David Chang, Director of Players

Edgar Rosas, Director of Communications / Secretary

Raymond Corbin, Director of Tournaments

GUEST ATTENDEES

Reno (Sunday Coordinator)

Chase (

OFFICER / DEPARTMENT REPORTS

President/Co-Treasurer – Chris
  • Any status reports / Updates: No
  • Finances: $63,618.28
    • Checking Balance: $61487
    • Venmo: $250 (transferring to checking)
    • Cash: $350 – (petty cash)
    • PayPal: $1531.28 (transferring to checking)
  • Taxes: Julian – W9 VA Beach. 1099k PayPal. Needs access to treasurer@
Vice President / Treasurer – Julian
  • Any status reports / Updates: No
  • Julian will take over full treasurer position
  • Julian will look into investing portion of funds and report back
Director of Players – David
  • Any status reports / Updates: No
Director of Communications – Edgar
  • Any status reports / Updates: No
  • Wants to get a relationship with Eagle for social. Will followup with plans and details
Director of Tournaments – Ray
  • Baltimore Cancelled / Updates: Discussed below

OLD BUSINESS AGENDA TOPICS

Action Items Assigned To Deadline Status
—– TBD
—- TBD

NEW BUSINESS AGENDA TOPICS

Topic: General Presenter:  
  1. Need secondary person to learn how to create signup links.
    1. Will train Reno and Chris to learn how to create it.
  2. Future board meetings.
    1. 6/3/23 for Q2 – Agenda 2 weeks prior.
    2. Adhoc meetings will be virtual when necessary

Votes Yes No
Action Items Assigned To Deadline
Train Chris / Reno on creating links. Ray 2/18
Create meeting invites for next board meeting. Ray 2/18
Topic: Saturday Play Presenter:  
  1. What is turnout like? 15ish – 3 teams.
  2. More competitive? No keep as is and reassess.
  3. Keep running? Yes
  4. Contract end/renewal date? Contract is through June.
Votes Yes No
n/a
Action Items Assigned To Deadline
n/a
Topic: Wednesday Play Presenter:  
  1. Paying $800 to Facility
Votes Yes No
Action Items Assigned To Deadline
Chris to pay Facility Chris 2/18
Topic: Competitive Play Presenter:  
  1. Should we change days?
    1. If we cant get Sunday long term contract Eddy will poll for new day.
  2. Reno: Will check with facilities about a long term contract for Sundays. If not Sunday what day? 2/17
  3. Reno will address level of play if we get a facility.
  4. Will review player competitive committee.
Votes Yes No
Action Items Assigned To Deadline
Reno checking with facilities about long term contract for Sundays, or different days if not available Sunday. Reno 2/17
Topic: Tournaments Presenter:  
  1. Spring Tournament? DC is dong mid April.
    1. End of April? Check with facilities.
  2. Philly
    1. Yes. Will figure out dates in October
  3. Start planning VA Beach

  4. Baltimore future years?
    1. Check with MDJR
    2. Check with RPCS

Votes Yes No
Action Items Assigned To Deadline
Check with Facilities about 1 day, end of April tournament. Ray 2/18
Check with Philly dates in October Ray 2/18
Begin planning VA Beach – Will loop in small committee Ray 2/18
Work with MDJR/RPCS/Loyola for multi-year plan for Baltimore Ray 2/18n
Topic: Clarify Roles Presenter:  
  1. Review all roles and committees
    1. Roles will be remerged with primary Bylaws file.
Votes Yes No
n/a
Action Items Assigned To Deadline
Merge Roles section back into primary bylaws Ray 3/1
Topic: Vaccination Presenter:  
  1. Do we need vaccination still?
Votes Yes No
Do we need vaccination still? Ray/Julian/Chris/David/Eddy
Action Items Assigned To Deadline