2/4/2023

by rcorbinin Board Meeting Minuteson Posted on

CHARM CITY VOLLEYBALL FOUNDATION INC.

BOARD MEETING 2/4/23 | MINUTES

Teams | START TIME: 4:00 PM | END TIME: 6:00 PM

BOARD ATTENDEES

Chris Wulin, President/Co-Treasurer

Julian Chun, Vice President / Co-Treasurer

David Chang, Director of Players

Edgar Rosas, Director of Communications / Secretary

Raymond Corbin, Director of Tournaments

GUEST ATTENDEES

Reno (Sunday Coordinator)

Chase (

OFFICER / DEPARTMENT REPORTS

President/Co-Treasurer – Chris
  • Any status reports / Updates: No
  • Finances: $63,618.28
    • Checking Balance: $61487
    • Venmo: $250 (transferring to checking)
    • Cash: $350 – (petty cash)
    • PayPal: $1531.28 (transferring to checking)
  • Taxes: Julian – W9 VA Beach. 1099k PayPal. Needs access to treasurer@
Vice President / Treasurer – Julian
  • Any status reports / Updates: No
  • Julian will take over full treasurer position
  • Julian will look into investing portion of funds and report back
Director of Players – David
  • Any status reports / Updates: No
Director of Communications – Edgar
  • Any status reports / Updates: No
  • Wants to get a relationship with Eagle for social. Will followup with plans and details
Director of Tournaments – Ray
  • Baltimore Cancelled / Updates: Discussed below

OLD BUSINESS AGENDA TOPICS

Action Items Assigned To Deadline Status
—– — TBD —
—- — TBD —

NEW BUSINESS AGENDA TOPICS

Topic: General Presenter:  
  1. Need secondary person to learn how to create signup links.
    1. Will train Reno and Chris to learn how to create it.
  2. Future board meetings.
    1. 6/3/23 for Q2 – Agenda 2 weeks prior.
    2. Adhoc meetings will be virtual when necessary

Votes Yes No
Action Items Assigned To Deadline
Train Chris / Reno on creating links. Ray 2/18
Create meeting invites for next board meeting. Ray 2/18
Topic: Saturday Play Presenter:  
  1. What is turnout like? 15ish – 3 teams.
  2. More competitive? No keep as is and reassess.
  3. Keep running? Yes
  4. Contract end/renewal date? Contract is through June.
Votes Yes No
n/a
Action Items Assigned To Deadline
n/a
Topic: Wednesday Play Presenter:  
  1. Paying $800 to Facility
Votes Yes No
Action Items Assigned To Deadline
Chris to pay Facility Chris 2/18
Topic: Competitive Play Presenter:  
  1. Should we change days?
    1. If we cant get Sunday long term contract Eddy will poll for new day.
  2. Reno: Will check with facilities about a long term contract for Sundays. If not Sunday what day? 2/17
  3. Reno will address level of play if we get a facility.
  4. Will review player competitive committee.
Votes Yes No
Action Items Assigned To Deadline
Reno checking with facilities about long term contract for Sundays, or different days if not available Sunday. Reno 2/17
Topic: Tournaments Presenter:  
  1. Spring Tournament? DC is dong mid April.
    1. End of April? Check with facilities.
  2. Philly
    1. Yes. Will figure out dates in October
  3. Start planning VA Beach

  4. Baltimore future years?
    1. Check with MDJR
    2. Check with RPCS

Votes Yes No
Action Items Assigned To Deadline
Check with Facilities about 1 day, end of April tournament. Ray 2/18
Check with Philly dates in October Ray 2/18
Begin planning VA Beach – Will loop in small committee Ray 2/18
Work with MDJR/RPCS/Loyola for multi-year plan for Baltimore Ray 2/18n
Topic: Clarify Roles Presenter:  
  1. Review all roles and committees
    1. Roles will be remerged with primary Bylaws file.
Votes Yes No
n/a
Action Items Assigned To Deadline
Merge Roles section back into primary bylaws Ray 3/1
Topic: Vaccination Presenter:  
  1. Do we need vaccination still?
Votes Yes No
Do we need vaccination still? Ray/Julian/Chris/David/Eddy
Action Items Assigned To Deadline